Great things are happening at Rotherwood Events- Updated 51 Questions Answered

We have enjoyed being a part of every couple's special day. Every wedding taught us new things and inspired us to bring an even better experience for future couples.

We are now offering more enhancements for our couples and vendors to make everyone's day feel elevated to a new level.

Our New Enhancements:

• Estate styling

• Catering

AND

• An Exclusive Bridal Tea

With all the new additions, we needed to brush up our 51. Frequently Asked Questions Answered, as they were rapidly becoming outdated.

Without further delay here is our updated 51 Frequently Asked Questions

Frequently Asked Questions

1.       When is the estate available?

 The estate is available based on open dates that have not been booked.

2. How far in advance can I reserve the estate? We book up to 18 months out.

 3. What is the estate’s fee? Estate fees are based on the experience you choose.

 4. What is the style of the estate? The uniqueness of our historical estate creates an elegant backdrop, blending history, elegance, and simplicity.

5. Does the estate have space for a ceremony and reception? Yes, spaces for ceremony are primarily outdoors. The exception would be for a California style ceremony in the Grand Carriage Hall.

 Receptions are primarily held in the Grand Carriage Hall unless a couple chooses to do an open-air reception or tent their reception for a different esthetic and feel.

 6. How many people does the Grand Carriage Hall accommodate?

The Grand Carriage Hall accommodates events up 200 guests.

Prioritizing guests comfort; we limit our estate to 200 guests.

7. Is there an area to have the cocktail hour? There are many locations outdoors or in the Grand Carriage Hall for cocktail hour, we leave this decision and planning to the couple and their vendors.

8. What's the walking/driving distance from the ceremony location? Ceremony and reception site are within less than a five minute walk as they are both on site unless a couple chooses to have their reception or ceremony elsewhere.

9. Is the estate near hotels, and can you recommend any?

Yes, please inquire to the Rotherwood Staff

11. What aesthetic features does the estate have?

The best features of the estate are: 

The house:

·         stain glass door

·         original door bell

·         wood floor inlays

·         fireplace tiles

·         carved wood features on fireplaces

·         12 foot high ceilings

·         Wainscoting

·         crystal chandeliers

·         wrap around porch

·         court yard

·         Luxury dressing room

·         Antique furniture

 The Grand Carriage Hall:

·         wood beams

·         artesian built with mortis and tenon joints with pegs

·         custom made lead chandelier

·         vaulted ceiling

·         elegant drapery

·         bar built with Kentucky tobacco heritage

Outdoor scenery:

·         A variety of large trees

·         Rolling farmland

·         Garden beds

·         Peaceful scenery

 12. What services does the estate offer?

·         Set up

·         Tear down

·         Estate Styling

·         General cleaning

·         Vendor recommendations/resource

·         Coordination/ communication/ delivery set up with Host’s vendors and Catering

·         Facility maintenance

·         Grounds keeping

·         On site staff during visits

·         Rehearsals

·         Ceremony

·         Reception

13. What does your outdoor space look like?

Outdoor spaces vary from a front lawn, lawn with statement tree, Christmas tree lot, farm pasture (varies with grass height, and hay bales), lawn behind barn that is open and has shade trees, views of rolling hills with barns in the background and livestock.

15. How many hours does the estate experience cover?

Estate experience vary depending on the wedding collection the Host has chosen.

16. How many weddings does the estate have within a day, and weekend?

One, we do not double book weddings for the same day or weekend.

17. What are your electricity capabilities?

The Grand Carriage Hall, is set up with multiple electrical outlets in each corner for vendors, and limited outlets in the kitchen and bar area.

There are also outside electrical outlets on the back corners, and side of barn.

 If you need specifications for outlets and fixtures, please see Rotherwood Staff.

18. Is the venue ADA-compliant?

The Grand Carriage Hall is ADA compliant for parking, entrée, and bathrooms.

The House is a private and historical residence, which is exempt. 

19. Is there parking for guests on-site? If so, is there a fee?

 Yes, we do have parking and it is free. Parking is limited to approximately 85 vehicles, until further expansion.

Parking is located at the parking lot, the old barn, and various locations on driveway.

20. How many restrooms does the Grand Carriage Hall have?

We have two bathrooms. Males have a urinal and toilet.

Females have two toilets.

The historical house has one toilet for use of bride and her party.

21. Where can we safely store wedding gifts?

Wedding gifts can be stored inside the Rotherwood Parlor, the Grand Carriage House, or on an outside table. Placement of wedding gifts is to be determined by the Host and their vendors.

22. Does the estate have a dance floor? There is no constructed dance floor for the Grand Carriage Hall or outdoor spaces. The Grand Carriage Hall is constructed with concrete floors, and a deck most guest enjoy for dancing.

If host chooses to have a dancefloor indoors or outdoors, Host will need to make arrangements with a vendor.

24. What's the deposit, cancellation and refund policy? We do not collect a deposit for reservation. We have a reservation fee that is non-refundable. Cancellations are non-refundable. We do offer a one-time rescheduling for a fee, and depending on unforeseeable events impacting the venue refunds maybe given, see contract for details. We highly encourage our Hosts to purchase event cancellation insurance.

25. Are there any additional fees we should be aware of?

Yes, these fees are not fees the estate collects.

·         Event insurance is required for all events.

·         A bartender is required when alcohol is present.

·         A professional day of wedding coordinator or planner is required.

26. Do you have liability insurance?

We carry liability insurance.

27. Does the estate offer flexible payment plans?

In general, payments are made in three installments over a course of time. If a Host chooses to make smaller installments that equal the amount of payment from the chosen installment period. Rotherwood Events will accept those payments. Events scheduled with less than 60 days we are unable to take payment plans beyond the contract requirements. 

28. What payment methods does the estate accept? Cash, check, direct deposit, and Zelle. Credit cards are not accepted due to the large fees we would have to pass on to our Hosts per transaction.

29. Does the estate have an in-house caterer?

No. However, we coordinate with a well-established caterer with fantastic ratings.

30. Is there a kitchen on-site?

We have a prep kitchen.

31. Am I allowed to bring our own alcohol?

Yes, however you are not allowed to serve your alcohol.

32. Is there a corkage fee? Not with the estate. Your vendor may charge a corkage.

33. Does the venue have an in-house baker?

No, but we do have recommended and suggested bakers for Host to choose as their vendor.

34. Is there a cake-cutting fee?

This is dependent on the vendor the Host has chosen.

35. Can the venue accommodate a DJ or live band? Yes.

36. Do you have a sound system and microphones?

No. Hosts may choose an additional vendor to provide a sound system and microphone.

37. Are there any noise restrictions? Yes, Clark County has restricted outdoor noise to 11:30 p.m.

38. What time can my vendors start setting up?

Host chooses and plans when their vendors set up within their estate experience.

39. Can I hire outside vendors? Yes, Rotherwood Events focus is running the facilities and grounds. We do not provide planning, catering, entertainment, and has limited rentables.

40. Do you require all vendors to provide a COI (certificate of insurance)?

Yes. If an accident were to occur, Host’s selected vendor’s insurance would cover the damages or injuries, they may have caused. This provides additional insurance coverage to Host, Host’s guests, and Rotherwood Events.

41. What are the logistics for pros and rentals?

Per contract, all vendors are to be approved, carry insurance, required licenses/insurance and follow Rotherwood Events policies. Vendors who have not been on site of the Rotherwood Events venue must meet and walk venue with venue staff. Host’s vendors and Rotherwood Events will coordinate with Host for delivery, set up, tear down, and removal.

42. Can we bring our own decorations?

Yes.

43. Am I allowed to rearrange anything at the venue?

We have restrictions on rearranging features of the estate and Grand Carriage Hall which are disclosed in our contract.

44. What decor, if any, is included in my rental fee?

Rotherwood Events provides drapery for the Grand Carriage Hall beams, and tablecloths.

If a Host chooses to donate or leave behind décor they become property of the venue. Future Hosts may use any additional decorations the venue may have. We also include tables, and chairs.

45. Do you have open-flame regulations?

Yes. Due to the nature of the barn being built from wood and without fire sprinklers, we do not allow any open flames as this poses an increased level of fire risk.

The historical house is constructed with ballon framing which increases fire hazard potential compared to modern buildings today and we do not allow open flames in the house.

46. Can you share lighting and decor ideas you've done for past events?

There are a lot of ideas and décor to be found off Pintrest. We are always happy to discuss ideas as there are so many possibilities and likes that will vary from each Host’s personal style.

47. Does the venue offer set up and break down services?

Yes. A one time set up is included with select estate experiences, break down and clean up is included in all experiences.

 48. When is the final venue payment due?

Final payment is due based off the contract. In general, final payment is due 30-60 days from Host’s event. 

49. Who can we contact throughout the planning process? T

he Rotherwood Staff is available to answer and help Host with their vendors.

50. Do you provide signage, or will we have to bring our own?

 For personalization the Host may bring their own signage.

51. Can we visit the venue a few days early with our vendors so they can see the layout?

Estate experience allows for appointment only site visits for you to bring your vendors and planners for planning.

As we grow our experiences and offerings may change. Please check back for updates or inquire within.